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Personal Information Collection Statement for Leases
We recognise the importance of your privacy and of maintaining the confidentiality of your personal data in accordance with the Hong Kong Personal Data (Privacy) Ordinance (Cap. 486). This Personal Information Collection Statement ("PICS") sets out how we may collect, use, store, process, disclose and transfer your Personal Data.
1.1. Capitalised terms used in this PICS shall have the following meanings:
2. Collection of Personal Data
2.1. Your privacy is important to us and we have taken steps to ensure that we do not collect more information from you than is necessary in relation to the Lease Agreement.
2.2. The Personal Data we may collect from or in relation to you includes, without limitation, your full name; address; telephone number; email address; credit checks; Hong Kong Identity Card number or passport number; and bank account details.
2.3. Please note that we require you to provide us with all of the Personal Data from time to time set out in, or as expressly indicated by us in relation to the performance of, the Lease Agreement(s) entered into by you or by the entity you represent. Failure to provide the above Personal Data may prevent us from entering into the Lease Agreement and/or providing services to you under the Lease Agreement and/or performing our obligations under the Lease Agreement, or may result in us having to terminate the Lease Agreement, as we may be unable to fulfill our obligations or to grant the rights under the Lease Agreement.
2.4. Any other Personal Data that you provide to us which does not fall within the scope of one of the categories specified in paragraph 2.3 above may be provided to us on a voluntary basis and is not required in order for us to provide the service to you under and/or to perform the Lease Agreement.
3. Use and disclosure of your Personal Data
3.1. If you provide any Personal Data to us, you will be deemed to have authorized us to collect, use, store and process your Personal Data, in any format whatsoever, for the following purposes and any directly related purpose:
3.2. If you provide to us any Personal Data relating to your employees, agents or representatives, you will be deemed to have authorized us to collect, use, store and process their Personal Data, in any format whatsoever, for the purposes of administering and managing the Lease Agreement.
3.3. You confirm and warrant that you have obtained the prior consent of your employees, agents or representatives, as required under the PDPO, for you to disclose their Personal Data to us, and for us to collect, disclose, transfer, store, process and use their Personal Data for the purposes set out in this PICS.
4. Transfer and disclosure
4.1. You agree that we may disclose and transfer (whether inside or outside Hong Kong) your Personal Data and any other Personal Data provided by you to us:
4.2. These transferees are subject to a duty of confidentiality and will only be permitted to use your Personal Data in accordance with the purposes outlined above, or as permitted under applicable laws or regulations. In no other circumstances will we transfer or disclose any of your Personal Data to any other third party, without your prior consent, unless permitted or required to do so under applicable laws or regulations.
4.3. Some of the above transferees may be located in countries outside of Hong Kong, including in countries that may not provide the same level of data protection as Hong Kong. However, Chinachem only transfers your personal data abroad after the adoption of certain precautions, including those stated in paragraph 4.2 above.
5. Confidentiality and safety
6. Retention period
6.1. We shall erase or delete your Personal Data once it is no longer needed by us for any of the purposes stated above. However, we may retain your Personal Data for longer if:
7. You must keep your Personal Data up-to-date
7.1. You agree to promptly inform our Data Protection Office (via the contact details below) as soon as any of your Personal Data held by is no longer accurate or up-to-date. It is your responsibility to report any changes in status that affect your Lease Agreement.
8. Data access and correction
8.1. You are entitled to access or correct any of your Personal Data held by us by issuing a request in writing to the Data Protection Officer at [email protected] or at the following address:
Data Protection Officer
35-38 Floor, Nina Tower,
8 Yeung Uk Road
(or to any other person notified by us to you from time to time).
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